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Integrations & API

Choose income accounts for QuickBooks and Xero

Use the Income accounts panel to choose where invoice lines land in a connected QuickBooks or Xero company. Set a default first, then add a category or catalog-item override only when that work needs a different income account.

Where: Money tab -> Income accounts panel

  1. Open the Money tab and scroll to Income accounts. Connect QuickBooks or Xero first; the panel shows a separate section for each connected provider.
  2. Choose the Default income account. Work without a saved override uses this account.
  3. Use a category selector when every catalog item in that category should use the same income account.
  4. Expand Per-item overrides and choose an account for any single active catalog item that should not use its category or the default.
  5. Click Save QuickBooks mapping or Save Xero mapping for the provider you changed. The status beside the button confirms when the save finishes.
Good to know
  • An owner or manager can change these mappings. Other office users can read the panel but cannot save changes.
  • If a saved account says Not found, WaterMark leaves the mapping on the record and uses the provider default until you choose an account that is available again.
  • When both providers are connected, save each provider's mapping separately.